Built for HAHA Vending Operators

Know which machines
are actually profitable.

VendBase is the AI-powered operations CRM built specifically for HAHA Vending operators. Track locations, manage leads, log sales, and run your business like a pro.

No spam. Early access pricing locked in for waitlist members.

Syncs with your HAHA machine data
AI assistant knows your business
Mobile-first, works anywhere
IRS mileage tracking built in
Built by an operator, not a software company
“

I have machines running but no idea which ones are actually making money after fees, restocking, and mileage.

— Every new HAHA operator, at some point

The product

A real operations hub. Not another spreadsheet.

Every screen is built around the questions operators actually ask: Is this location worth keeping? Who do I follow up with this week? How much did I actually make last month?

crm.yourbusiness.com — Dashboard
VendBase Dashboard
Operations Dashboard Revenue, profitability, and action items at a glance
crm.yourbusiness.com — Machines
VendBase Machines
Location Profitability See real profit per machine after all HAHA fees
crm.yourbusiness.com — AI Assistant
VendBase AI Assistant
AI Business Assistant Ask anything — it knows your machines, sales, and leads

What's inside

Everything you need.
Nothing you don't.

01
Location Dashboard
Every machine, contact, and real profitability in one view — after HAHA fees, restocking, and operating costs.
02
Lead Pipeline
Track every business you're pitching. Hot, warm, cold — with follow-up reminders and contact details in one place.
03
AI Assistant
Ask anything about your business. Upload a HAHA screenshot and it logs your data automatically.
04
Lead Finder
Search any area for businesses to pitch. Get decision-maker contact info without leaving the app.
05
Sales & Billing
Log daily sales per machine. Track HAHA bills and fees. Know your real margins every single month.
06
To-Do & Follow-ups
Never drop the ball on a hot lead or a machine that needs attention. Prioritized task list always in view.
07
Mileage Tracking
Log every restock run and service trip. Auto-calculates your IRS deduction at the current rate — ready for your accountant at tax time.
08
Accountant-Ready Exports
Export your full P&L, receipts, mileage logs, and billing history as CSV with one click. Hand it straight to your accountant.

Pricing

Simple. Flat. Fair.

One low monthly price covers your whole operation — whether you have 1 machine or 20. No per-machine fees, no complicated tiers.

  • Unlimited machines and locations
  • Full AI assistant included
  • Lead finder with contact discovery
  • Works on phone and desktop
  • Cancel anytime, no contracts
$29
per month · cancel anytime

Waitlist members get first access and the lowest price we'll ever offer. No credit card required.

Built by an operator.
For operators.

Currently running machines across western Oklahoma. This is the tool I built for myself — and now I'm opening it up.

No spam. Unsubscribe anytime.